Article I:  Name and Object

This organization shall be known as the North Suburban Embroiderers’ Guild, commonly called the North Suburban NeedleArts Guild, Ltd., hereinafter called the Guild.  Its object shall be to foster the fiber arts and to encourage a high standard of design, innovation, and technique in the various forms of fiber arts.

a. The Guild is not organized for pecuniary profit, and no part of its income shall inure to the benefit of any member, director (however styled), or officer of the Guild, or any private individual, and reimbursement for expenditures or the reasonable compensation for services rendered shall not be deemed to be a distribution of income or principal.

b. On dissolution, all property of the Guild, from whatever source arising, shall be distributed only to institutions, agencies, and activities engaged in exercising some function with respect to fiber art as shall qualify as exempt organizations under the Internal Revenue Code of the U.S. and as the Directors of the Guild may at the time determine.

Article II:  Membership

a. Active:          A member in good standing must pay the annual dues. 
b. Honorary:     An honorary membership shall be reserved for those who are deemed by the Board of Directors to have made a valuable contribution to the aims of the Guild.  Honorary members shall have the right to share in all activities of the Guild, shall receive all mailings, and shall be exempt from the payment of dues.

Article III:  Board of Directors

Section 1.         Officers.  Officers shall consist of a President, First Vice-President, Second Vice-President, Secretary, and Treasurer.  These officers comprise the executive board.  The President, Secretary, and Treasurer shall be elected for a term of two (2) years.  The Second Vice-President shall serve one year and proceed to First Vice-President for the second year.  No officer shall serve in the same office in consecutive terms.

Section 2.         Board Meetings.  The Board of Directors shall meet regularly for the purpose of managing the affairs of the Guild.  Board meetings are open to the general membership.

On even numbered years the President and Second Vice-president shall be elected. 

On odd numbered years, the Second Vice-President, Treasurer and Secretary shall be elected.

All other positions shall be elected and appointed on a staggered basis as determined by the Board of Directors.

Section 6.         First Vice-President.  The First Vice-President shall be the program chair and shall present the year’s program to the membership.  The First Vice-President shall serve for a term of one (1) year.

Section 7.         Second Vice-President.  The Second Vice-President shall be elected every year to be the assistant program chair and shall help the First Vice-President with all program duties; the duties also include planning and arranging for the programs and workshops for the following year.  The Second Vice-President automatically advances to First Vice-President after one year.

Section 8.         Secretary.  The Secretary shall keep minutes of all meetings of the Board of Directors, shall send copies of all minutes to each member of the Board of Directors, and shall assume all other responsibilities as needed.

Section 9.         Treasurer.  The Treasurer shall be responsible for overseeing the management and reporting of all financial activities; oversee all financial transactions and policies; maintain the bank account; and prepare all necessary budgets and reports, including those required by and submitted to the Internal Revenue Service.  The books of the Guild shall be kept on a June 1 to May 31 fiscal year. 

Article IV:  General Meetings

Article V:  Governing Rules

The rules contained in Robert’s Rules of Order shall govern the society in all cases to which they are applicable, and in which they are not inconsistent with the rules of order (or by-laws) of this society.

Article VI:  Standing Committee Chairs

Section 1.         Elected Standing Committee Chairs.  The elected standing committee chairs listed in the Standing Rules shall be elected as members of the Board of Directors, and shall serve for a term of two (2) years.  Their responsibilities and job summaries are listed in the Standing Rules.

Section 2.         Appointed Standing Committee Chairs.  The appointed standing committee chairs listed in the Standing Rules shall be appointed by the President as members of the Board of Directors and serve at the discretion of the Board.  Their responsibilities and job summaries are listed in the Standing Rules.

Section 3.         Other Committee Chairs.  The following standing committee chairs shall be appointed as directed:

a.         Nominating Committee.  The Nominating Committee Chair shall be appointed in January by the President.  The Nominating Committee will consist of one (1) member from the existing Board of Directors and one (1) member from the membership at large.  The Nominating Committee Chair shall present a slate of officers to the Guild in March or April, at least one month prior to the annual business meeting.

b.         By-Law Committee consists of at least three (3) members, including one (1) member from the current Board of Directors, and shall be appointed as needed.


Article VII:  Guests at Meetings

Guests may attend once for free, after which they must join to continue attending regular meetings.

Article VIII:  Dues

Annual dues of an amount specified by the Board of Directors shall be payable by July 15.  Membership privileges shall be revoked for non-payment of dues.

Article IX:  Workshops

Workshops are open first to members in good standing.  Non-Guild members may be invited to fill workshops.

Article X:  Donations to Scholarship

The Guild may make monetary donations and award scholarships for purposes of education in the fiber arts with the recommendation and approval of the board.

Article XI: Amending the By-Laws 

The Constitution and By-Laws may be amended by announcing the changes in the newslatter at least two (2) months prior to the annual meeting. The vote necessary for changing them is two-thirds (2/3) of the members present at the annual meeting.

Constitution & By-Law Committee
January 2016

Beth Polonsky, Chair
Sue Babbs
Sylvia Dresser

Standing Rules

1. The Membership Handbook and Picture Directory is solely for use by Guild members.  Members are requested not to give, loan, or sell it to persons, organizations, or firms who might use it for purposes of solicitation.

2. Handmade name tags are recommended for each member at all meetings. 

3. There is a fee for mini-workshops.  A schedule of these classes shall be printed in the newsletter.  Payment is due at sign-up.  Checks are to be made out to the teacher and sent or given to the Mini-Workshop Chair. 
Mini-workshop fees shall not be refundable unless the class is canceled. 

4. Before signing up for a workshop, the Participant Agreement Form must be completed and signed, and membership dues must be paid for the Guild year (September through May) in which the workshop occurs.

5. The full fee for the workshop must be paid for all fall workshops, and one-half (1/2) of the workshop fee for all spring workshops must be paid at the time of sign-up unless sign up is after October 1, in which case full fees must be paid; the balance is due at least ninety (90) days prior to the workshop. 

If, after the start of the Guild year, a further workshop is scheduled, payment for that workshop will be due in full at registration. 

There shall be no refund; however, someone on the waiting list may buy the space.
6. All workshops shall be open to non-members at a cost of the member rate plus $20.00.  The entire workshop fee for non-members shall be due at sign-up; there shall be no refunds; however a member on the waiting list may buy the space at the member rate.
7. All work submitted for the Annual Project should be the submitter’s original design (i.e. no kits, no commercial charts, etc.) and should have been completed within the last 2 years.  Work that has been previously exhibited at Guild functions is discouraged.  Entries must have a fiber element.

First place winner will receive a $100 certificate for use in the next year’s workshop of their choice;
second place winner will receive a $75 certificate for use in the next year’s workshop of their choice; and
third place winner will receive a $50 certificate for use in the next year’s workshop of their choice.

8. Show-and-Tell shall be limited to personal accomplishments.  Short commercial announcements are welcome at each meeting.

9. Hospitality reimbursement

10. A member not signed up for a class may assume the duties of the Workshop Hostess but does not participate in the workshop.

 If there is a half day workshop on the Tuesday of the Guild Meeting, the teacher’s lunch will be provided by the Meeting Facilitator NOT the Workshop Hostess.

11. All members in good standing are entitled to participate in the Fine Art of Fiber, and encouraged to do so, unless this privilege has been revoked by a vote of the North Suburban NeedleArts Guild, Ltd.

12. Elected Standing Committee Members and Responsibilities are as follows:

a.   Membership Chair: The Membership Chair shall collect dues and be responsible for providing a sign-in sheet at each of the regular monthly meetings for the purpose of keeping complete records of attendance of the membership.  The Membership Chair shall send out notices as needed and shall prepare an annual membership list to be given to all members of each classification, such list to be distributed by the September general meeting.  The Membership Chair shall be responsible for seeing that the members of the Board of Directors have up-to-date lists of all the membership. 

b.   Workshop Registrar: The Workshop Registrar shall keep all class lists and provide them to others as needed.  The Workshop Registrar shall collect the money for all workshops and seminars, keep payment records, and give these monies to the Treasurer to be deposited.  The Workshop Registrar shall remind all workshop registrants of the dates and hours of the workshop and provide the supply list prior to the event.

c.    Mini-Workshop Chair: The Mini-Workshop Chair shall arrange mini-workshops several times a year for the general membership of the Guild, collect monies for those workshops, and pay these to the mini-workshop teacher.

d.   Publicity Chair: The Publicity Chair shall arrange for the distribution of information of special events, meetings, classes, exhibits, and shows with which the Guild has concern or sponsorship. 

e.   Annual Project Chair: The Annual Project Chair shall coordinate the annual project.

f.    Special Events Chair: The Special Events Chair shall arrange for the serving of refreshments on any occasion when the need arises – holiday party, special events and summer picnic, if applicable.

g.   Hospitality Chair: The Hospitality Chair will work with the Vice-Presidents to co-ordinate teacher’s housing, transportation to and from the airport, meetings and workshops, and other duties needed to assist the teacher.  The Hospitality Chair shall notify the Workshop Hostess of her responsibilities.

h.   Meeting Facilitator: The Meeting Facilitator shall assist the First and Second Vice-presidents with general meeting logistics as related to our guest speakers. The Meeting Facilitator shall bring lunch for the speaker and the Housing Hostess (if any) on each general meeting day, even if there is a half day workshop that day. 

13. Appointed Standing Committee Members and Responsibilities are as follows:

14. These standing rules may be amended by a majority vote of the Board of Directors present at the meeting when the vote is held.
(Approved at the Board Meeting of January, 19, 2016)

Standing Rules Committee
January 2016

Beth Polonsky, Chair
Sue Babbs
Sylvia Dresser





Last Updated June 1, 2017